· MODULES · PURCHASING
Purchasing that keeps stock flowing and costs under control.
Purchase workflows that match how you actually buy (requisitions, approvals, quotes, POs, receipts).
Supplier pricing, minimums and lead times that reduce stockouts and emergency freight.
Clear inbound tracking - what’s ordered, what’s late, what’s landed, what’s backordered.
Real-world controls so spend is managed without slowing the team down.
WHERE THIS FITS
When buying is reactive, stockouts are common, and spend leaks everywhere.
From “someone should order that” to a system you can rely on
Most procurement problems are process problems: unclear ownership, missing data, inconsistent pricing, and no visibility. We design workflows and master data so purchasing becomes predictable.
Supplier data that stays accurate
Clean supplier records make everything easier - quotes, pricing, lead times, freight and reordering.
Supplier catalogues, contacts and terms.
Price lists, break pricing, minimum order quantities and pack sizes.
Preferred suppliers per product, category or warehouse.
Lead times and reliability tracking (what’s promised vs what arrives).
POs, receipts & inbound visibility
Purchasing only works when warehouse and finance can trust what’s coming - and when.
PO workflows tied to receipts and bills.
Partial receipts, backorders and substitutions handled cleanly.
Inbound schedules and “late order” visibility.
Linking receipts to quality checks where relevant.
Approvals that control spend (without blocking work)
We implement approval rules that are practical - based on supplier, category, thresholds or cost centres.
Purchase requests / requisitions where needed.
Approval thresholds for departments and managers.
Audit trail of quotes, PO changes and approvals.
Policies that reduce off-system purchasing.
Smarter replenishment (not panic buying)
We configure rules so purchasing is driven by demand, safety stock and real lead times.
Reorder points and replenishment rules by warehouse.
Demand-driven purchasing (sales, manufacturing, projects).
Seasonal and supplier-lead-time planning.
Visibility of landed cost drivers: freight, duties and surcharges (as scoped).
Purchasing building blocks we configure inside Odoo.
We design purchasing around how your team works - then connect it cleanly to inventory and finance so the numbers make sense and stock is available when needed.
Purchasing setup & controls
Supplier records, contacts & terms
Supplier price lists & break pricing
Preferred suppliers and alternates
Supplier lead times & reliability tracking
Purchase requests / requisitions (optional)
Approval rules and spend controls
RFQs, quote comparison & PO workflows
Vendor bills aligned to receipts
Reordering rules & safety stock
Multi-warehouse purchasing policies
Inbound shipments & late-order visibility
Backorders, substitutions & partial receipts
Integration with inventory & accounting
COGS and valuation alignment (as scoped)
Reporting by supplier, category and buyer
Governance: roles, permissions & audit trail
How we run Purchasing projects (so it sticks).
We start with your real procurement habits — then set up purchasing that reduces firefighting. The outcome is simple: predictable supply, controlled spend, and fewer “surprise” shortages.
1
Procurement discovery
We map how purchasing happens today: who requests, who approves, who orders, and how goods are received, checked and billed - including common failure points.
2
Supplier & product data setup
We clean and import supplier pricing, lead times, pack sizes and preferred supplier rules so the system can actually recommend the right purchase actions.
3
Workflow + approvals
We configure RFQs/POs, approvals and roles so buying is controlled but not slow - and so changes are traceable.
4
Go-live + replenishment tuning
We support the first cycles, tune reorder rules, review supplier performance, and ensure warehouse and finance processes stay aligned.
Can we do approvals without creating bottlenecks?
Yes - we design approvals around thresholds and categories so routine buying is fast, and high-risk spend is controlled.
Will purchasing connect properly to inventory?
That’s the point. We link POs to receipts and stock movements so the warehouse can trust what’s inbound and when.
Can we reduce stockouts?
Usually, yes - by combining accurate lead times, safety stock, reorder rules, and visibility of what’s already on order.
Do you handle landed cost and freight complexity?
If it matters for your margins, we scope it and configure a practical approach (freight, duties, supplier surcharges and reporting).
Want purchasing that stops the firefighting?
If you’re sick of emergency freight, stockouts, and unclear ordering - we can implement a purchasing workflow in Odoo that’s practical, controlled, and connected properly to inventory and finance.
